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Procurement Specialist

At UMC, as a family owned business, we pride ourselves on our service, integrity, and ingenuity.  Our path to growth is paved by investing in our people. The strategy is simple: when our people grow, our company grows. UMC’s employees have an unparalleled spirit of commitment and ingenuity. We’re a strong team of skilled individuals working together to create high quality products and effective solutions.

The Procurement Specialist is responsible for providing support to the business, ensuring that operational requirements, on time delivery, quality, and verifying product cost targets are met. Primary responsibilities will be purchasing materials, supplies, and subcontracted services. This role will assist in identifying opportunities to improve our overall purchasing and supply chain process.

The primary duties and responsibilities of the Procurement Specialist consist of but are not limited to:

  • Maintain supplier database to ensure accuracy of parameters; including but not limited to lead times, cycle times, credit limits, and pricing
  • Process purchase orders daily to all suppliers to ensure delivery to meet company demand; follow up on any purchase orders where delays are anticipated or have occurred, working to resolve the issue
  • Obtain quotes for materials, subcontracted services, and supplies in line with our policies and procedures for quoting.
  • Track order rates, inventory levels, and delivery plans, using this information to anticipate orders, overages of stock, and proactively work with Manager of Supply Chain, Production Control, and Operations to prevent any line down situations.
  • Monitor system suggestions to expedite and adjust deliveries as necessary to prevent backorders or excess stock
  • Provide excellent customer service to internal team members when answering questions, expediting orders, obtaining quotes, creating orders and providing general information
  • Deliver follow up communication to internal and external customers regarding status updates.
  • Support the Manager of Supply Chain on annual cost out initiatives
  • Able to work independently on projects and see them through to completion as assigned within the purchasing and supply chain departments
  • Exhibits a working knowledge of health and safety, responsible for safety awareness, while upholding and improving the culture of safety within the organization.  Identify opportunities for improvement and report potential hazards, unsafe working conditions, unsafe equipment, unsafe acts, near misses and injuries immediately
  • Other tasks as assigned

Education and Experience

  • Minimum Requirements – High School Diploma or equivalent
  • 2 or 4 year degree in Business Administration, Purchasing, or Accounting preferred
  • 2+ years of prior experience in purchasing or related role
  • Prior experience in manufacturing related organization
  • Manufacturing ERP (Enterprise Resource Planning) experience preferred


  • Ability to express ideas, share information, listen actively and demonstrate professionalism in written and verbal communications
  • Ensure all internal and external customers receive positive service experiences
  • Strong organization skills, ability to set priorities, meet deadlines and work with a sense of urgency
  • Must be able to work on multiple tasks while maintaining a high level of detail and accuracy
  • Proficient in using Microsoft Office products (Word, Excel, Outlook, Power Point, etc.)
  • Embodies the personal commitment to the shared core values of UMC: Curiosity, Versatility, Integrity, Grit, Go Beyond

Physical Requirements 

  • Prolonged periods of sitting at a desk and working on a computer throughout the entirety of the shift
  • Occasionally required to reach with hands and arms, climb steps, stoop, kneel, or crouch
  • Occasionally lift and/or move up to 10 pounds
  • Must be able to make coordinated motions with hands/fingers to operate office equipment including but not limited to computer, copy machines, and scanners

About us:

  • We are a 200-person precision manufacturing company
  • We are growing, and currently under construction is our expansion that we call the Armstrong Project 
  • We offer generous paid time off, and health and welfare benefits
  • This is a full-time position located in Monticello, MN

UMC is an Equal Employment Opportunity Employer

Job Details

  • Department: Office
  • Date: September 17, 2021
  • Job Family: Administration
  • Location: Monticello, MN
  • Job Group: Office
  • Openings: 1
  • OT Status: Not Exempt
  • Shift: Monday-Friday 8:00am-4:30pm
  • Relocation Available: No