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Benefits Specialist

Job Summary

The Benefits Specialist is responsible for the administration of the day to day operational activities around employee benefits.  This person will support the needs of employees, with friendly and efficient customer service.

Essential Functions & Responsibilities

The primary duties and responsibilities of the Benefits Specialist consist of but are not limited to:

  • Provide overall administration and support for benefit, COBRA and retirement plans
  • Coordinate and execute open enrollment activities, participate in renewal meetings with benefit broker
  • Maintain employee benefit records internally and elections through insurance carriers
  • Maintain HRIS records and compiles reports from the database and conduct audits periodically
  • Conduct benefit orientation for new employees
  • Assist employees with benefit questions
  • Develop a good relationship with employees, insurance carriers and brokers
  • Administrator all leave of absence programs including STD, LTD, FMLA, accommodation requests, and workman’s compensation first report of injury and maintains OSHA requirements
  • Annually complete census data for insurance carriers and 401(k) provider and prepare and file Affordable Care Act (ACA) forms and statements
  • Partner with the finance department to create annual Total Reward Statements
  • Participate in compensation and benefit surveys annually
  • Maintain compliance with federal, state and local employment and benefits laws and regulations
  • Coordinate termination activities; schedule exit interviews, COBRA administration, and applicable exit paperwork
  • Research current benefit trends and best practices make recommendations on plan design and enhancements
  • Identify opportunities to streamline benefits administration and reduce manual work processes
  • Drive wellness initiatives where applicable
  • Support HR policy, processes and procedures
  • Serve as a backup the HR Generalist to assist when recruiting demand is high for or when they are out of the office to ensure a strong commitment, timeliness and focus to bringing talent into the organization
  • Partner and communicate with the payroll department on the coordination of employee changes, new hires, and terminations in regard to benefits, and other payroll related tasks
  • Exhibit a working knowledge of health and safety, responsible for safety awareness, while upholding and improving the culture of safety within the organization.   Identify opportunities for improvement and take action if appropriate, before a problem occurs.  Report potential hazards, unsafe working conditions, unsafe equipment, unsafe acts, and injuries immediately
  • Other tasks as assigned

Qualifications

  • Minimum requirements – High School diploma or equivalent
  • 3-5 years’ experience in Human Resources
  • Bachelor’s Degree in HR, Business or related field preferred
  • PHR a plus

Accountabilities

  • Administer functional rules and procedures under management guidance
  • Accomplish tasks within appropriate deadlines
  • Provide exceptional customer service to UMC employees
  • Receive and act on employee issues
  • Administer functional rules and procedures under management guidance

Authorities

  • Administer functional rules and procedures under management guidance
  • Perform to key HR metrics
  • Accomplish tasks within appropriate deadlines
  • Provide exceptional customer service to UMC employees
  • Uphold company policies
  • Enforce compliance laws pertaining to HR

Skills & Behavioral Attributes

  • Embodies the personal commitment to the shared core values of UMC: Curiosity, Versatility, Integrity, Grit, Go Beyond
  • Ability to express ideas, share information, listen actively and demonstrate professionalism in written and verbal communications
  • Adheres to UMC Quality Standards
  • Ensure all internal and external customers receive positive service experiences
  • Promotes a sense of urgency to expedite work though area
  • Able to make effective and timely decisions
  • Able to handle multiple tasks and projects concurrently
  • Strong attention to detail
  • Able to work independently
  • Able to maintain a high level of confidentiality

Job Details

  • Department: Human Resources
  • Date: July 25, 2019
  • Reports To: Manager of Human Resources
  • Job Family: Professional
  • Location: Monticello, MN
  • Job Group: Office
  • OT Status: Exempt
  • Shift: Day Shift Monday - Friday 8:00am-4:30pm
  • Relocation Available: No